16 December 2017

Web Finds 16 December 2017

So I hope you have had a good week

So now it is time to enjoy a few blog posts from around the internet, so grab a drink and make yourself for our weekly round-up.

Here are some Philofaxy posts you might have missed this week:
  1. Web Finds - 9 December 2017
  2. A5 Hole Spacing - Variants
  3. Organiser Routines
  4. Free For All Tuesday No. 358
  5. Web Finds - 12 December 2017
  6. Hole Punches
  7. Gillio A5 Address Book
  8. Free For All Friday No. 474
So here are the latest Filofax and other brand blog posts from around the Internet. Don't forget to leave a comment on the posts you enjoyed reading, all bloggers enjoy getting comments.
  1. Restock: slim Compagnas! - Blog | Gillio
  2. Filofax Finsbury Setup - Sam Alderson
  3. 8 Diary And Journal Suggestions for 2018 - Typecast
  4. Work Planner - Tales From A Polk County Girl
  5. Time management Monday: Seeing the Big Picture - Quo Vadis Blog
  6. FREE Week on 2 Pages for 2018 - Planner Fun
  7. Free Christmas Planner To Prepare For a Wonderful Holiday Season - Wendaful
  8. Santa’s Sleigh List – 2017 Holiday Gift Ideas - Lil Divette
  9. The Ultimate Gift Guide For The Stationery Lover - Typecast
  10. Speakers' Corner Saturday - 413 - Filomaniac
  11. GTD Tips for Getting Your Inbox to Zero - Getting Things Done
  12. The Planner Girl’s Gift Guide - Day Designer 
  13. What I Do & Don’t Do in My Planner - Tales From A Polk County Girl
  14. 3 Ways to Make the Most of Your Time During the Holiday Rush - FranklinPlannerTalk
  • We monitor over 400 blogs and sites, your Filofax/Organiser blog posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • We can not guarantee people will read your posts, but we know there is a higher chance of people reading your posts and returning to read other posts if you make them interesting with pictures and good hints and tips. Do not forget to give your posts a title... 
  • Your Filofax/Organiser posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • For some general tips on Filofax Blogging, please see this post
And have you tried reading one of my Flipboard magazines yet? It works great on a tablet or smart phone, but you can view them on a desktop machine as well. Be sure to Follow the ones you like and you will get notifications when I update them.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

Enjoy




15 December 2017

Free For All Friday No. 474

I have recently been experimenting with a Leuchtturm1917 bound monthly planner and notebook as a planner. I can very easily carry it around or use at my desk.

You can see a video of the planner here.

Using a totally different layout and format has reinforced my thoughts on why I use the layout and type of organiser that I do.  I don’t dislike the Leuchtturm1917 planner, I just don’t find it caters for my exact needs, and without the flexibility of rings you can't change the contents.

Do you ever try other formats/layouts and then come back to the one you have been using for some time?

However it is Friday so do feel free to discuss anything else organiser related. Have a great weekend.

14 December 2017

Gillio A5 Address Book

I was chatting on Facebook with Tom Van Haelen of Gillio fame about a week ago, we discussed various topics as always. In our chat he shared a link with me for a 'Gillio Address Book'

From the pictures as you can see I wasn't exactly sure what size it was. Tom confirmed it was A5 size and then I remembered it. There used to be a 4 ring Gillio Amica as well, but it is no longer on the website.

Whilst it looks like a 6 ring A5, but with only 4 rings, the spacing is slightly different. Please refer back to my post from earlier this week for the details on 4 ring European A5 ring spacing. So now you know why that post was written!

So now you are aware of the difference, let us continue. Tom offered to send me one to review and I jumped at the chance. Let us look at it in detail.

Overview.

The Compact A5 as I have christened it is currently only available in Dark Brown Epoca leather, which I really like. Soft to touch and it has a lovely texture to it.

You will notice that there is no clasp on it.


Opening it up you might also notice that there is no pen loop either. But I have solved that small detail as you will see later.

The covers are quite stiff but it lays nice and flat.

The front inside cover has a large secretarial flap pocket a half height pocket with a business card pocket on the front of that. Therefore you can carry essential paperwork easily.

The light brown on the rear inside cover and also visible on the front inside cover is some sort of textured leather or artificial leather (I'm not 100% sure). They use the same material on the rear inside cover of the Mia Cara organiser section. If you have ever seen one of them you will know what it is like. I quite like the contrast it doesn't detract from the function or appeal of the organiser/binder.

The rings are European A5 spacing with an internal diameter of 19mm.

The narrow leather fly leaf slots in between the edge of the secretarial pocket and the ring mechanism, so if you were writing on the left and page there wouldn't be a bump on that edge



It came with these address book inserts with A-Z tabs, each page has a plastic covering to it.


This is a close up of the front inside cover.


Comparison to the A5 Mia Cara Organiser Section.

Having commented previously about the size of the A5 organiser section being too narrow, I think I have solved the reason why... The Mia Cara organiser section and this Address Book were made with the same templates... same height and same overall width. But the Mia Cara is fitted with normal A5 rings but 25mm in internal diameter. The Address book therefore with only 19mm rings seems to be the correct size for true A5 size inserts.


Because of the extra thickness due to the larger rings. That also makes the Mia Cara cover narrower when closed.


Not easy to spot from this photograph but the Address Book is not as thick as the A5 Mia Cara organiser section. Naturally as the two are the same height, the Address Book does fit the Mia Cara outer jacket perfectly.


Having solved that long standing A5 Mia Cara mystery (hooray!!!!!!), let us move on to how I will be able to use the Address Book as a Compact A5 organiser.

Using the A5 Address Book as an A5 Organiser. 

With the slightly different ring spacing, I had to use my adjustable punch as shown below. I was able to set it up to the correct hole spacing. I could have not punched holes 2 and 5 but chose to leave those in as reference points to get the spacing correct.

It took a bit of trial and error, but in the end I was able to take an already punched A5 insert and create the slotted holes to allow for the different spacing.

Alternatively I could just punch the inserts with the adjustable punch and I would have the correctly spaced round holes for this organiser. Not interchangeable but at this point I wasn't too concerned about that.



Additionally the all the A5 inserts sold by Gillio and other suppliers under the 'Euro-Time' branding have slotted holes, so they will fit either the A5 European 4 ring system or the conventional A5 6 ring system.

I decided to print off a set of Philofaxy diary inserts for 2018, I was able to get a full year of week on two pages, and a year of month on one page in the rings with plenty of capacity to spare.


My trusty Enhanced Time Manager inserts that I've been using for many years. I've also printed off some lined paper and simple to-do lists.


I punched an A5 Filofax Flex pen loop to have slotted holes and that solved the lack of a pen loop perfectly.


The pen sits close to the edge of the pages but well within the outside edge of the Compact organiser. I used some 3M Post It index tabs on some card stock to create a divider/today marker and the edge of these tabs is also well within the edge of the organiser too.


Having got to like Compact A5 organisers over a year ago after reviewing the Filofax Compact A5 Heritage model with just 16mm ring this Gillio A5 with 19 mm rings is a great size.

I'm looking forward to trying this out over the coming months.

Thank you to Tom and the team at Gillio for supplying the review sample 'Address Book'

Further information: 

Gillio - IIC bvba
Rollebaan 47a
1640 Sint-Genesius-Rode
+32 (0)2 380 63 19

Email: info@gillio.be
Website: http://www.gillio.be
Facebook page: Gillio Firenze
Facebook groupGillio Firenze
Instagram: @GillioFirenze


13 December 2017

Hole Punches

Whilst I was at PlannerCon Europe, someone asked me the difficult question of
'How many hole punches or paper punches do you own then Steve?'
I wasn't able to give the lady and answer, because I honestly didn't know, quite a few... which isn't really an accurate count really!  Like most things connected with Philofaxy, I started with one and they sort of multiplied!

So the number is actually nine, I've excluded some of our general office 2 hole punches because they don't get used for organisers.


So breaking them down in to the different types. In the next photo we have the Staples Arc punch at the top of the photo, and the Filofax/Miracle Bind punch, these two punch 'slits' in to the paper rather than holes. I mainly use the Staples Arc one for my William Hannah disc bound notebooks. I print my own inserts for these then punch them myself.

I don't have any of the Filofax notebooks so the other punch is rather under used at the moment!


Then we come to these four. The top one is a standard A4 4 hole punch 80-80-80mm spacing which I just bought in a local supermarket for my A4 Filofax.

The next one is the 'ME MY' adjustable punch, I bought this one to use with Deskfax although I've since take three of the punch blocks out. We will look at this one in a bit more detail in a moment.

The next black one is my KWTrio this one has preset adjustments for A5, Personal, A6, Pocket/Mini and gets used quite a bit.

Lastly my Filofax A5 punch, I bought this one back in about 2005 when I bought my first A5 Finsbury, at that time I wasn't aware of other punches at all. I just needed something for the A5 I had just bought.


Then we have two Rapesco punches the old model and the new one, the new one as you might recall has a paper guide and you can punch A5 with it as well as Pocket, Personal and A6. I also used this one for punching my business cards!

And lastly in the collection a Filofax Pocket size punch.


Close up of the Filofax pocket punch, I marked it for punching the three holes in my business cards!


So going back to this punch. It is quite large and heavy and it comes with 6 punch blocks that can be spaced using the approximate measurements on the base.


Turning it around you can see the thumb screws that tighten the punch blocks in position. There is a central position as well, I used this to measure from so I can check that the blocks are not just the correct spacing but also the central on the base.

It can be a bit tricky to set up initially or to change, but once you have got a reference to work from it is fairly easy after that because you can take the base off and move the blocks until you can see through the holes in your reference and align it that way.

Adding punch blocks can be a bit fiddly too the first time you do it, but you just undo the thumb screw on the back and turn the block over side ways, push the lever down partially and the block pops out the front.


Ask I tend to create all my own inserts these days have the right hole punch is essential.

12 December 2017

Web Finds - 12 December 2017

So I hope you have had a good weekend.

So now it is time to enjoy a great collection of blog posts and videos from around the internet.

Meanwhile here are a selection of the latest Filofax videos for your enjoyment.
  1. Planner Update : TUL, Pocket Croc, & Gillio Croco! - Mady L
  2. Filofax unboxing! - journalingmylife
  3. December Planner Set up | HOLIDAY + CHRISTMAS PLANNER 2017 - Haley Cairo
  4. Disc-bound versus ring-bound - Graham Rhind
  5. Agenda Organizadora Day Timer Soft-Flex: cómo la uso - Rode Sarmiento
  6. Franklin Covey walk through and set up December 3, 2017 - GiGi'S Planner Peace
  7. Updated Gillio Flip Through | Shiny Croco Eye Grey Medium Compagna - Planandglam_xo
  8. Vlogmas Day 3 | Planner Update and Haul | Gillio Planner - Lindsey Harbison
  9. Planner Update : TUL, Pocket Croc, & Gillio Croco! - Mady L
  10. Gillio Amica Holiday 2017 Personal Ringed Planner Setup - DoodleDeeDesigns
  11. Functional Plan with me | Monthly Spread | INKWELL PRESS PLANNER | Functional planning - Marriage & Motherhood
  12. PLANNER FLIP & CHAT: Intro + My Nov/Dec '17 Setup » Functional Planning » Artsy Alyce - Artsy Alyce
  13. Girlboss Functional Planning - Negotiating Your Commitments | Kendra Bork - Kendra Bork
  14. PLAN WITH ME | A5 / Large kikki.K Planner | December 11-17| 'Star Wars' - ms.paperlover
  15. Filofax pocket Set up - Phie Silva
  16. Christmas Planner (FRENCH) - Apex Filofax - Sprintpaper by Emmashell - Marie-Hélène Lachaud
  • For tips on how to improve your videos, please see this post.  Also this video too Webfinds 
  • Your Filofax/Organiser Videos could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
My Week Posts
  1. Plan With Me – Sweet Christmas - Sam Alderson
Enjoy.




Free For All Tuesday No. 358

So what questions or discussion points have you got for us today?

It doesn't matter if you are a beginner or a more experienced user of organisers, we want to hear your thoughts, questions, opinions etc.

Make today the one day you post a comment or a question.

It is Tuesday after all so fire away.

11 December 2017

Organiser Routines

Our lives are made up of routines or workflows, I never know which is the right phrase, but I will use routines.

Our daily routines are either by design, you have worked them out, or they are just natural from early in our lives.

Think for a moment about the instant you wake up in the morning to the point you leave for work or school. A lot happens in that first hour or ninety minutes of the day. You wake up, get up, open the curtains/shutters, shower, get dressed, have breakfast and say goodbye to your partner before leaving etc.

So even your early morning routine can be different, some mornings you might have breakfast before you get showered and dressed. So nothing is fixed but somethings have to be done before other things.

Within your early morning routine there are other nested routines. Think for a moment about just getting dressed. Now obviously there are some things you have to do in a certain order! But I'm sure a lot of us dress in a similar order every day, right sock before left sock, when you put in your shirt or blouse your put your right arm in to the sleeve before the left arm in to the other sleeve?

So now turning to how you use your organiser to plan or organise your day or week. Do you have a routine that you work through so you don't miss out anything?

Again I've been subconsciously doing the same routine every week for at least the last year, possibly longer.

Each week might start empty and blank like this
But they quickly start to fill up with things to do each day.


At the beginning of the week, either late on a Sunday night or first thing on Monday morning. I set out my week and empty my thoughts on to the pages in my organiser.

I make sure I have all the appointments set out on the right days and at the right times. Some of these will have been entered before the start of the week, may be even weeks or months before when a particular trip was planned. But I have repeating appointments each week for Skype calls with friends that I don't enter in my organiser until the actual week, just in case one of my friends is away so we skip a week.

I do have to enter some of my appointments on to my electronic calendar, so that the rest of the family know what I'm doing. At the same time, I might add notes in my organiser to specific days if Alison is going to be away or has an appointment on a particular day, just in case she needs reminding.

Once I have got through the appointments for the week, I then focus on tasks for the week. I check the previous week for things that didn't get finished and transfer those to this week, if I still need to do them. I add any new tasks for the week to the appropriate section of my task list. If any of these tasks has a deadline on a specific day, I add a note to that day as well.

Now I could do my planning and organising in a different order, but I've got used to doing it in this order so I don't have to think about 'What do I do next?' and that to me is the key thing to all our daily routines. Working out the most efficient order to do things in for you will help you get more things done every day.

How do you organise your daily/weekly workflows or routines?

10 December 2017

A5 Hole Spacing - Variants

I recently had reason to further investigate the other variants of hole spacings on A5 pre-printed inserts. The type sold by Gillio and Van der Spek and other companies that sell the inserts that go under the Euro-Time brand name.

For some odd reason, which I have never understood, these 'A5' inserts aren't A5 at all, but in fact US Half Letter size, so they are taller but narrower than A5, but for now we will ignore that small but significant detail!

What I was interested in was the pre-punched holes which are 4 slots and 3 holes. They are made like this to accommodate different designs of ring mechanism.

So on the normal, conventional, 'standard' (if it is!) Filofax A5 spacing it looks something like this:


The 1st, 3rd, 4th and 6th rings are located in the middle of the slotted holes, but this doesn't matter because the 2nd and 5th rings are sat in normal size round holes. Thus stabilising where the pages sit in the vertical plane.

Another variation for A5 is the '4 ring European A5' ring mechanism, which fits something like this:


In this case the rings are at each end of the slotted holes so once again the pages are stabilised in the vertical plane.

I have seen this type of 4 ring A5 mechanism used in conference folders.

There used to be a Gillio Compact A5 Amica that used this type of mechanism too, but they were phased out some time ago.

These pages can also be used in other binders with other types of ring mechanisms. For instance the 3 ring system used in the USA for this size paper. That looks something like this:


So they are quite versatile in terms of what this sort of insert can fit. I am fairly certain that other brands of paper come with similar pre-punched holes.

The significance of why I looked in to these details will become apparent fairly soon!

09 December 2017

Web Finds - 9 December 2017

So I hope you have had a good week

So now it is time to enjoy a few blog posts from around the internet, so grab a drink and make yourself for our weekly round-up.

Here are some Philofaxy posts you might have missed this week:
  1. Web Finds - 2 December 2017
  2. Highlights for November 2017
  3. Philofaxy Meet-ups - UK - 2018
  4. Free For All Tuesday No. 357
  5. Web Finds - 5 December 2017
  6. Is it really made of leather?
  7. A5 Two Months To A Page
  8. Free for All Friday No. 473
So here are the latest Filofax and other brand blog posts from around the Internet. Don't forget to leave a comment on the posts you enjoyed reading, all bloggers enjoy getting comments.
  1. Finding the Perfect Everyday Carry Planner - Polkadotparadiso
  2. Social Media #’s Planner Insert in Personal - MyPrettyPaperDesigns
  3. Custom Van Der Spek with 30mm rings & Comparisons || November Setup || How I plan!! - Art of Memories
  4. Why I, a Millennial, Write in a Paper Planner - Pret - a - Reporter
  5. 5 Reasons to Reflect On Your Year—and the One Way to Do It Right - Day Designer
  6. Time management Monday: Upsizing your planning - Quo Vadis Blog
  7. The One Page Minimalist Christmas Planner - 2017 Edition - Planner Fun
  8. Our Favorite Paper Planners - Wirecutter: Reviews for the Real World
  9. Speakers' Corner Saturday - 412 - Filomaniac
  10. Different Ways To Plan - Karen's Obsessions
  11. Social Media #’s Tracking Inserts in A5 - MyPrettyPaperDesigns
  12. How to Quit Proof Your Goals - Time Management Ninja
  13. What an Amazing end to the year! - Mrs Brimbles
  14. Christmas Filofax - My Filofax Blog
  15. FranklinPlanner Media Information - FranklinPlannerTalk
  16. Mrs Brimbles Jingle and Mingle 2017 (Craft Meet Up) - Kerrymay._.Makes
  17. Breaking Down Your Goals into Actionable Steps - Wendaful
  18. Getting Organised this Christmas - aumsome
  • We monitor over 400 blogs and sites, your Filofax/Organiser blog posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • We can not guarantee people will read your posts, but we know there is a higher chance of people reading your posts and returning to read other posts if you make them interesting with pictures and good hints and tips. Do not forget to give your posts a title... 
  • Your Filofax/Organiser posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • For some general tips on Filofax Blogging, please see this post
And have you tried reading one of my Flipboard magazines yet? It works great on a tablet or smart phone, but you can view them on a desktop machine as well. Be sure to Follow the ones you like and you will get notifications when I update them.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

Enjoy




08 December 2017

Free for All Friday No. 473

 Are you a secret Filofaxer? Or a proud public one?

Do you pull out your organizer only when you're alone, or do you proudly produce it? Or do you only let certain people see it? Me, I think I started out in secret, and then become more bold. After all, sometimes you just need to write something down before you forget, and you can't help it if there are people about.

And as always on Fridays, feel free to discuss and/or ask anything ring-binder related!

07 December 2017

A5 Two Months To A Page

Creative Commons License
This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but do not charge or use commercially.

A recent request came in that I thought was worth adding to our list was two months to a page in A5. Initially we looked at three months to a page, but that really made the boxes a little on the small size to be useful.

So here is the two months per page insert for you to download and print for your A4/A5 organiser, it might also scale down even further to A6, but be warned the boxes will be quite small.


We are making the 2018 version available today in Word and PDF versions.

And should you need them the 2019 version is also available in Word and PDF versions.

The source files are also available you will need both the Word file and the Excel File.

For details on printing these files please see this previous post on Printing Diary Inserts.



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